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Run payroll on xero. Xero Payroll Feature: What You Need to Know
Run payroll on xero.Revert a pay run to draft
This article is for small businesses who use Xero. Choose your bank account and account codes where you record your payroll expenditure and liabilities.
Add your organisation's payroll opening balances and other filing details so we can report your payroll taxes to HMRC. Register for a live webinar on getting started in Xero Payroll and understand how to add payroll, employee and pension details. Xero records your payroll transactions in your general ledger. You can use the default Xero liability and expense accounts or choose your own. If you're unsure about which account to select, consult with your financial advisor.
Click on the organisation name, select Settings , then click Payroll settings. On the Organisation tab, select your payroll accounts. If the account you need isn't there, add it to your chart of accounts or bank accounts.
Optional Add payroll tracking to track expenditure by employee groups or timesheet categories. Under Company logo , click Upload Logo to include a logo to your employee payslips and other company documents.
Click Save. Click your organisation name, select Settings , then click Payroll settings. Select the HMRC tab. Only required for sole proprietors or partnerships. Under Are you eligible for Small Employers Relief? Under Have you registered for payrolling of benefits? See Payrolling employees: taxable benefits and expenses HMRC website for more information about these benefits. Under Will you be claiming the Employment Allowance for the following tax years?
Click Done. Under Are you submitting to RTI as an agent? If necessary, you can fix errors that occur when connecting payroll to HMRC. Add pay calendars to determine your pay run frequency and the date the employees get paid. The payment date you choose determines the tax period it falls in and the pay reference period for pensions.
Xero provides a list of bank holidays you can choose to include a part of your employees' leave entitlement. If your business requires specific dates, you can add additional days. You can then assign the relevant holiday groups to your employees.
Set up your pension scheme so you can process pension payments. Once your scheme setup is complete, Xero creates the employee and employer pension pay items.
You can retrieve your scheme details and electronically file your pension contributions. Add pay items for any earnings, benefits, deductions, reimbursements, time off, and earnings orders that make up your employees' pay. If you switch to Xero Payroll midway through the tax year, add your organisation's opening balances so they're included in your year-to-date totals.
You might need to refer to the last submitted Employer Payment Summary EPS from your previous payroll software for these figures. Posting a pay run, even without employees in it, automatically submits your filings to HMRC. You can view the journal report by searching for the pay run payment date. Ask our community of customers, accountants and bookkeepers. Skip to main content Search icon Search Xero Central.
Overview Choose your bank account and account codes where you record your payroll expenditure and liabilities. How it works Xero records your payroll transactions in your general ledger. Set up payroll taxes for filing Click your organisation name, select Settings , then click Payroll settings. Only required for sole proprietors or partnerships Under Are you eligible for Small Employers Relief?
Set up your pay frequency Add pay calendars to determine your pay run frequency and the date the employees get paid. Set up your holidays Xero provides a list of bank holidays you can choose to include a part of your employees' leave entitlement.
Set up your workplace pension Set up your pension scheme so you can process pension payments. Set up your pay items Add pay items for any earnings, benefits, deductions, reimbursements, time off, and earnings orders that make up your employees' pay. Select the Opening Balances tab. Select the tax year you need to update. Enter your opening balances for statutory pay. Enter your Employment Allowance Remaining. What's next? Now that you've set up your organisation with payroll, you can add an employee to payroll.
Still have questions? Start a discussion Ask our community of customers, accountants and bookkeepers. Contact Xero support Raise a case with our support team.
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